Travel

13ICHC accepts no liability if a participant is unable to attend an event due to any travel disruption.

 

Accommodation

Delegates must handle their own bookings. For further details on accommodation, please refer to the Accommodation section of the 13ICHC website.

 

Filming and Sound Recording

In registering for our events, delegates and speakers grant permission to the 13ICHC team, its agents and others working under its authority, to film, record or photograph at its events.

It is understood that these recordings and photographs may be used for promotional, news, online/multimedia and/or marketing purposes for the promotion of the organisation and its events.

If you wish to be excluded from any recording or photograph, please email  at the time of your registration. 

 

Payment

Payment must be made in full after you receive a conformation of filling a registration form from the organizers unless specifically stated.

All prices listed on the registration form include VAT.

Proof of student/doctoral status will be requested at the conference registration for participants willing to pay Student Fees.

Registration can be paid only by bank transfer. All bank charges involved in the transactions are paid by the participant.

Registration fees are due on 30 April 2023 for all speakers and participants who chair a symposium and/or present a paper during the conference.

Registration fees for attendees who do neither chair a symposium nor present a paper during the conference will be increased. See the section on Fees.

Account owner: Lietuvos chemikų draugija (Lithuanian Chemical Society)

Institutional Code: 304654872

Address: Naugarduko st. 24, LT-03225, Vilnius, Lithuania

Account number: LT377044060008231143

Bank name: AB SEB bank

Bank code: 70440

SWIFT code: CBVILT2X

Bank address: Konstitucijos av. 24, LT–08105 Vilnius, Lithuania

Transfer title: 13ICHC2023 Conference fee Name Surname

 

Registration Confirmation

After filling the registration form, the participant will receive by email a request for payment and bank data to perform it.

Your registration is final when the payment is done.

If the email confirmation with bank details has not been received within 3 days after registration, please contact the organizing team at:

An invoice of the payment will be issued at reception.

 

Refund

Refunds will be handled after the conference.

The refunds and options set out below are exclusive of any other compensation, including, without being exhaustive, any cost or loss, incurred or suffered by the participant, in relation to the cancellation of the event (by the participant or 13ICHC team), such as travel and accommodation fees, which are entirely the participant’s responsibility and therefore will not be reimbursed.

Cancellation of the participation in the conference must be announced to the 13ICHC team by email:

Provided that the cancellation has been timely sent in writing it will be handled as follows:

Date of cancellation before the event	Value of refund
Until 30 April 2023	90 % refund of the registration fees paid
After 30 April 2023	No refund

Cancellation of the in-person conference by the 13ICHC team in order to comply COVID-19 measures restrictions is allowed at any time prior to the event.

 

Travel Modalities

All participants should ensure that they comply with all the requirements of the Lithuanian authorities before registering, e.g., entry and stay criteria, visa, restrictions, security, safety, vaccine. For more information, please check the official Lithuanian website: https://keliauk.urm.lt/en 

13ICHC welcomes participants from overseas. However, the participant who resides outside the European Union (EU) should ensure to have a valid visa and to comply with all immigration requirements before attending an event taking place in the EU.

If the participant does not have a visa before registering and is unable to obtain one in time for the event, the cancellation fees applied shall be those set out above in case of a cancellation by the 13ICHC team.

 

Conference Programme

It may be necessary to modify or change the agenda of the event, including, without being exhaustive, its content, speakers or planned activities, at any time prior to or during the event.

In case such changes or modifications must be made, the participant will not be reimbursed or compensated in any way. Nonetheless, in case it happens, we will do our best to find equivalent solutions.

 

List of Participants

A list of all delegates and speakers will be circulated before the event. The list will include the following personal data: name, email address, affiliation, country.

Further details may be anonymized and made available to third parties directly related to the organization of an event including the 13ICHC Organizing Committee Members of the event – for the purpose of registration, special requirements or name tag creation.

To deny personal details to be passed on for any of the above purposes, please contact the 13ICHC team at

 

Protection of Personal Data

The data and contact information provided through the online registration form will never be transferred, sold, distributed to third parties or used for commercial purposes.

They are only used in the context of the activity for which the participant is registering, and only for the purposes of good organization, or to inform of similar activities.

Whenever we collect personal information, we will do so in a lawful and fair way. 13ICHC is committed to handling personal data in compliance with applicable data protection laws, including as of 25 May 2018, the General Data Protection Regulation (“GDPR”).

We will use personal data for event administrative matters and communications for the purpose of managing registration and participation to the event, and based on the necessity for 13ICHC to meet its obligations as organizer of the event.

For any further communications after the event, including information about other ICHC events or projects, 13ICHC organizers will ask for the participant’s consent in advance.

The computerised file in which the data and contact details will be recorded is managed by the organizing committee. In accordance with the provisions of the General Data Protection Regulation (EU 2016/679), the participant can exercise his or her rights by contacting the organization via

The participant also has the right to lodge a complaint with the State Consumer Rights Protection Service (SCRPS) via https://www.vvtat.lt/en/about-service/541

 

Applicable Law and Competent Court

These terms and conditions shall be governed by and construed in accordance with Lithuanian law, without application of the rules of International Private Law regarding determination of the applicable law.

In case a dispute emerges in relation to these terms and/or conditions, and the event to which they apply, the participant and 13ICHC shall try to reach an amicable settlement. If such settlement cannot be reached it will be referred to the courts of Lithuania.

 

Additional Information

For practical information, please visit the 13ICHC 2023 conference page: https://www.ichc2023vilnius.chgf.vu.lt/ 

For information about registration, payment, and billing, please contact: